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Order as a success factor: the benefits of 5S in a business context

Writer's picture: Schüberl ConsultingSchüberl Consulting

In the context of Lean Management, a large number of methods and tools have emerged as drivers of success and efficiency. One of the best known and most widely used is the 5S method. It helps companies bring order and structure to their work processes.



Advantages of the 5S method

By implementing 5S, companies benefit from

  1. Increased efficiency: A tidy and well-organised workplace allows employees to concentrate on their tasks without wasting time searching for materials or wasting time travelling.

  2. Improved safety: A clean and tidy working environment reduces the risk of workplace accidents and injuries.

  3. Supports regulatory compliance: Clear structures and tool control help companies comply with regulatory requirements.

  4. Positive working atmosphere: An orderly and clean working environment contributes to a positive working atmosphere, which in turn promotes employee wellbeing and motivation.


The 5S method owes its name to the five steps, all of which begin with an "S". The five original Japanese terms are: Seiri (selection), Seiton (systemisation), Seiso (cleaning), Seiketsu (standardisation) and Shitsuke (self-discipline). These five steps build on each other.


Procedure of the 5S method

Sort (Seiri)

The first step in this method is to identify and remove unnecessary items from the workplace. This not only creates space, but also makes it easier to find important tools and materials.


Set in order (Seiton)

The second step is to organise the remaining items in an orderly fashion. A clear structure and logical arrangement optimises processes and minimises unnecessary searching and walking.


Shine (Seiso)

A clean working environment not only promotes workplace safety, but also contributes to a positive work ethic. Cleaning therefore refers not only to the removal of dirt and clutter from the workplace, but also to the maintenance and upkeep of the working environment.


Standardise (Seiketsu)

Work areas should be standardised as much as possible to enable employees to change jobs smoothly without time-consuming reorientation. This includes aspects such as the arrangement of work equipment, the use of uniform colour codes for floor markings and the implementation of cleaning schedules.


Sustain (Shitsuke)

Once order has been established, it is important to maintain it. Both regular and unannounced audits can be carried out to ensure continued compliance with the rules and structures.


The 5S method provides companies with a proven tool for introducing order and efficiency into their work processes. By consistently applying these principles, companies can not only increase productivity, but also create a positive working environment that promotes the well-being and motivation of their employees.


Outlook: In our next article on lean management, we will take a deep dive into 5S.


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