Project Success
We have supported our client to optimize the resource planning in a project environment
1
The client's challenge
The client's project management team identified potential risks of project delays and quality issues due to staff shortages. Additionally, both the project management team and line managers lacked visibility into the current resource utilization across projects. Our role was to provide clarity on these challenges and develop effective countermeasures to address and improve the situation.
2
Our task
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Create transparency on required and supplied efforts per function and project
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Validate inputs through structured interviews and data analysis
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Analyze overbooking situation per team
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Derive meaningful countermeasures
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Support with change management methods to allow for sustainable implementation
3
Our results
Our data analysis highlighted the current overbooking situation, identifying the most affected teams and roles. Together with the client's project management team, we developed targeted countermeasures, categorized into quick wins, as well as mid- and long-term solutions. These actions included re-evaluating projects based on strategic importance, adjusting scope, and reprioritizing staff allocation. Additionally, a new process was implemented to prevent similar challenges in the future, alongside the delivery of a roadmap for further digital solutions.